Office Assistant

Praha
Trvalý pracovní poměr
Plný úvazek

Před 30 dny

The Crown Worldwide Group is a collection of businesses providing mobility, relocation, logistics and storage services to corporate and private customers all over the world. We've been moving people's lives for over half a century, always putting people at the center of everything we do. We have a proud history in global logistics but we're also looking to the future, investing in smart technology, growing our businesses internationally and staying ahead of the curve. We promote diversity and inclusion in the workplace, hiring motivated and skilled people and inspiring them to do the best work of their lives. We operate in a socially responsible way, considering the environment and the communities we work in through our CSR program. For more information, please visit: .Crown Worldwide Group currently has an opening for a: Office AssistantLocation: Prague, EMEA Head OfficeKey Tasks and ResponsibilitiesThe key focus areas of this position will be:

Operate the entire office (aprox. 100 people)
Communicate with the building management and solve various operational issues
Support business travel arrangements
Cooperation with suppliers
Respond to emergency situations or other urgent issues involving the facility
Support organization of CSR events and employee engagement initiatives

More responsibility regarding CSR advertisement internally and externally, looking for new opportunities and more involvement in the CSR committee leading
Solve various daily ad-hoc issues
Managing mail/courier deliveries:

Maintaining an up to date list of internal telephone numbers
Supervise the collection and delivery of incoming and outgoing mail
Entry system administration:

Issuing and collecting security passes
Ensuring that visitors are entered into the visitor's book
Keeping evidence of office keys.
Back office administration:

Maintaining consistent level of office supplies
Communication with external vendors (facility management, office supplies etc)

Legal/contract requirements - active communication with the local support, dealing with issues and proactive approach to keep good relationship

Prompt and accurate filing of documents, when required. - having evidence under control
Assist with booking of local accommodation, restaurants, one-off travel insurance
Support with organizing Team events (Christmas party etc.)
Making a good first impression:

Greet company visitors in a representative manner ensuring positive impression of the company.
Keeping the reception area and meeting rooms clean and organized
Help with onboarding and offboarding employees
Close cooperation with IT team and support with simple task and supplies
Administrative support with signatures from senior managers

Documents reviewed prior to sending for signature
Signed on time with confidentiality
Help with filling the KYC, bank, tax forms - support for Finance department, Sales team & MA across EMEA region
Requesting certificates of residence (COR)
Support with Ultimate Beneficial owner details
Legalization of documents

Knowledge and QualificationsVery good verbal and written communication in Czech and EnglishKnowledge of MS Office (word, excel, outlook)Excellent organizational skills combined with a calm, team-player attitudeFlexible, service-oriented, proactive, a high degree of accountability, attention to detail, common senseProfessional and pleasant style of communication devoted with can do attitudeGood sense of prioritization and multitaskingPrevious experience on similar position is nice to haveWhat we offerCompetitive salary package 5 weeks of paid annual leave3 sick days1 extra day off - birthday leaveMultisport cardFlexible working hoursDynamic working environment in a leading international companyInteresting growth opportunitiesCompany ValuesAt Crown we pride ourselves with the quality we deliver and values we stand by.We are CARING about people and their experienceAlways DETERMINED to do our best and to always keep improvingWe are genuinely THERE when our customers and colleagues need usWe encourage the SHARING of knowledge amongst each otherWe continuously remain OPEN-MINDED to stay innovativeEqual Employment OpportunityCrown is an equal opportunities employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to race, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, military/veteran status, or any other characteristic protected by law.Crown welcomes applications from all suitably qualified candidates eligible to live and work in the designated geographical region. We are committed to diversity, and to employee well-being, engagement and development.

Crown Relocations

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