Be a part of the winning culture!At Zentiva, we are a team of almost 5,000 unique talents bonded together by our mission to deliver high-quality medicine to people whose lives depend on it. We strive daily to create a work culture where everyone feels appreciated, can be their true selves, and contribute to the best of their ability. Seeking for a balanced team across the company, we welcome applications from all qualified candidates with various educational and industry experiences, cultural or ethnical backgrounds, and different life experiences or abilities, regardless of their religious or philosophical beliefs or whomever they choose to love. Join our winning team! Be a part of our winning culture! Be Zentiva.We are seeking an organized and proactive Office and Facility Assistant to support the smooth day-to-day operation of our office in Sofia, Bulgaria. The role involves coordinating administrative activities, office services, and facility-related tasks to help maintain a safe and well-organized environment.Responsibilities:Ensure the smooth day-to-day functioning of the office and administrative processesManage incoming and outgoing correspondence, including phone calls and communication flowReview, coordinate, and improve office procedures and administrative activitiesMaintain adequate levels of office supplies and ensure timely procurementOversee the condition of the office and coordinate maintenance, cleaning, and security servicesManage office layout, common areas, and workspace organizationOversee all aspects of facility management, ensuring safety and operational efficiencyConduct regular inspections and coordinate maintenance and repair activitiesLiaise with contractors and external service providersOrganize business travel, including accommodation, reservations, and travel documentationMaintain travel orders database and issue travel ordersCoordinate meetings, team events, and company initiativesSupport client reception and hosting activitiesPrepare, organize, and manage official documents, including translations where requiredCoordinate certifications such as apostille, legalization, and notarizationLiaise with institutions, partners, and external organizationsTrack office-related expenses and support budget management, including accrualsMaintain records of company assets (e.g., laptops, phones, and equipment)Participate in annual inventory processesSupport onboarding and offboarding processes in coordination with the P&O teamAssist in internal communications and adaptation of global materialsMaintain internal databases and administrative recordsAct as a key point of contact for internal stakeholders and external vendorsCoordinate supplier onboarding and contract approvals in internal systemsEnsure compliance with internal procedures, deadlines, and confidentiality standardsPerform additional administrative tasks and projects as assignedQualifications, required skills and experience:Bachelor’s degree or equivalentPrevious experience in a similar administrative or facility management roleStrong organizational and coordination skills with attention to detailEffective communication skills and experience working with internal and external stakeholdersProactive and solution-oriented approachAbility to handle confidential information with discretion and integrityFluency in EnglishProficiency in MS Office applicationsWhat is in it for you:An opportunity to work for a successful international pharmaceutical company.An opportunity to learn newest approaches in managing creative and highly adaptive business organizations.Pleasant and dynamic working environment.Continuous personal development.An attractive compensation & benefits package.Above standard social and benefit program.Diversity is a fact. Inclusion is an act @Zentiva
