Senior Workplace Specialist

• Lead day-to-day workplace operations in Prague and oversee the experience in our London office
• Own key workplace programs such as food, supplies, mail, office supplies, and visitor support.
• Be the main point of contact for Prague workplace needs, welcoming guests, assisting employees, and coordinating with building management.
• Respond to and manage workplace service tickets globally, escalating issues when necessary and ensuring timely resolution.
• Support event logistics, such as team offsites, customer visits, leadership sessions, and employee engagement activities.
• Support the new hire onboarding experience locally, fostering meaningful local connections.
• Partner with the Employee Experience team to plan and execute events like anniversaries, social gatherings, and lunch & learns.
• Track vendor spend and help manage local budgets; work with Procurement to onboard and manage vendors.
• Ensure compliance with local health, safety, and environmental standards in Prague and London; contribute to sustainability and inclusion initiatives.
• Maintain close relationships with Prague employees and use their feedback to shape local workplace programs.
• Contribute to the implementation of global workplace programs, adapting them to fit the Prague and London context.

• 3-4 years of experience in workplace or facilities roles; experience as an office site lead or in a multi-site capacity preferred.
• Ability to work full-time onsite in Prague and travel to London, as needed.
• Language proficiency in both Czech and English.
• Experience managing hybrid work environments and delivering solutions that support a distributed workforce.
• Familiarity with vendor management, budgeting, event logistics, and employee engagement.
• Experience working across time zones or in global teams, with an understanding of how to adapt support accordingly; experience being managed remotely preferred.
• Physically able to stand, move, lift, and carry items as needed (up to 12-14 kg).

• Hospitality-driven and passionate about creating welcoming, well-run office environments.
• Proactive and resourceful, with a knack for solving problems and anticipating needs.
• A clear communicator, comfortable with verbal and written communication, signage, and internal messaging.
• Detail-oriented and organized, with a strong ability to manage competing priorities.
• A team player who collaborates well across departments such as IT, Finance, and People.
• Open to feedback and constantly seeking ways to improve the employee experience.
• Comfortable working with remote management and independently managing day-to-day tasks.
• Willing to jump in, not afraid to roll up your sleeves and tackle any task, regardless of how large or small.

• Within your first month, you will meet the team and begin to learn the ins and outs of our Prague and London spaces.
• Within your third month, you will build strong relationships with key stakeholders, including vendors and internal teams, and implement solutions for any immediate workplace issues.
• Within your sixth month, you will drive improvements in workplace operations, ensuring alignment with Collibra's growth and employee engagement goals.

Collibra