CZ - Office Manager
- Praha
- Trvalý pracovní poměr
- Plný úvazek
About the role
The Office Manager will be the main interface for external and internal stakeholders to ensure a safe, compliant, and reliable office environment. Since this is a newly established office in Prague with no existing setup, the Office Manager will play a key role in building all office operations from scratch — including suppliers, processes, safety compliance, and employee support.
This role also includes responsibility for developing communication protocols, streamlining administrative procedures, and ensuring organizational effectiveness, efficiency, and above all legal compliance with Czech regulations.Key responsibilities
- Establish, manage, and continuously improve office operations in line with Czech legislation.
- Ensure compliance with Czech Labour Code, Fire Protection Act, and Health & Safety (OHS) obligations:
o Ensure risk assessments, inspections (e.g. electrical devices), and first aid provisions.
o Organize mandatory trainings (OHS, fire safety) and keep documentation.
- Initiate and execute activities to support the Country Manager, Leadership Team, and Supervisory Board.
- Keep clear oversight of office operations, identifying and escalating obstacles in a timely manner.
- Plan, prepare, and organize internal meetings and events (agendas, calendars, information gathering).
- Manage internal communication, presentations, and content for the organizational intranet.
- Act as the first point of contact for visitors and employees on office-related matters.
- Coordinate social events and team-building activities (birthdays, anniversaries, celebrations).
- Manage office stock, inventories, supplier relations, and ensure office cleanliness and functionality.
- Manage contracts with suppliers and service providers (maintenance, ICT, subscriptions, utilities).
- Oversee ICT-related onboarding and offboarding of employees in coordination with providers.
- Support colleagues with day-to-day operational questions and needs.
- Manage company cars and related administration.
- Native Czech speaker (or fluent in Czech) with excellent knowledge of local legislation (Labour Code, OHS, Fire Protection).
- Minimum 5 years of relevant experience in office/facility management, preferably in an international company.
- Demonstrated experience with setting up office operations from scratch (supplier management, compliance processes).
- Strong knowledge of OHS and safety compliance (risk assessments, evacuation plans, mandatory inspections).
- Exceptional communication skills, verbal and written.
- Fluent in English (spoken and written).
- Proficient in Microsoft Office Suite (especially PowerPoint, Excel, Word).
- Organized, accurate, and able to work independently under pressure.
- Highly motivated, proactive, and solution-oriented.
- Competitive remuneration based on experience and performance.
- Department & company-wide teambuilding events.
- Supportive and inclusive work environment.
- Opportunities for career development and advancement.
- The chance to build the Czech office from the ground up and make a lasting impact.
- An exciting opportunity to be part of the European transition to Zero Emissions transportation and the decarbonization of the economy.